Event Coordination Intern
Omaha, NE
Purpose of Position:
The Event Coordination Intern will assist in the coordination and delivery of Chamber events by supporting logistics, marketing, and on-site event management. Key responsibilities include organizing event details, engaging with attendees, and collaborating with the team to ensure seamless execution. This role provides hands-on experience in event planning, community engagement, and project coordination within a dynamic and professional environment.
Essential Job Duties and Responsibilities:
Event Planning Support
- Assisting with the planning and organization of Chamber events, including networking functions, conferences, and community initiatives.
- Coordinating event logistics such as venue selection, vendor communication, and equipment setup.
- Supporting the creation of event schedules, agendas, and run-of-show documents.
Event Execution
- Assisting with on-site event coordination, including registration, setup, and troubleshooting.
- Engaging with attendees to ensure a positive experience and addressing questions or concerns.
- Supporting event wrap-up activities, including tear-down and post-event evaluations.
Marketing and Promotion
- Drafting copy and gathering images to support event promotion across social media, email campaigns, and the website.
- Designing and preparing event materials such as invitations, programs, and signage.
- Documenting events through photos and summaries for future promotion and reporting.
Administrative Support
- Managing event RSVPs and maintaining attendee databases.
- Create event materials such as signage, name tags, and other supporting collateral.
- Oversee event and member dataset functions to build, update, and manage event records.
- Assisting with budget tracking and expense documentation for events.
- Supporting team meetings with preparation, note-taking, and follow-ups.
Other Duties and Responsibilities:
- Represent the Chamber at various Chamber/community functions.
- Maintain ongoing relationships with staff, Chamber members, contractors and vendors.
- Actively participate in diversity, equity, and inclusion training in order to advance along one’s own journey of inclusion and acceptance.
- Other duties as assigned.
Qualifications:
- Currently pursuing or recently completed a degree in Event Management, Hospitality, Marketing, Business, or a related field.
- Strong organizational and multitasking skills with attention to detail.
- Excellent written and verbal communication skills.
- Ability to work collaboratively in a team-oriented environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); experience with event management software is a plus.
- Availability to assist with occasional evening or weekend events as needed.
Physical Demands:
- Typical office environment with frequent sitting, standing and walking.
- Event support will require abilities to lift, pull, push up to 20 pounds.
- Ability to drive and provide own transportation.